The formation of executive (organizational) and advisory (operational) committees at UIC helps facilitate Clery Act/HEOA compliance and enhance UIC’s commitment to creating and maintaining a safe and secure learning environment. The committees (see below) will also help broaden awareness of security issues and help enhance policies and programs that support campus security.Additionally, establishing the committees demonstrates UIC’s commitment to providing current and prospective students and their families and employees with accurate, complete and timely information about campus safety consistent with the letter and spirit of the Clery Act/HEOA.
Governance and Oversight
The most fundamental tenet of effective UIC compliance with the Clery Act/HEOA is sound governance. An effective governance model supports: The identification, review, and endorsement of issues affecting Clery Act/HEOA compliance at UIC; Policy and decision-making to improve Clery Act policies, processes, and compliance procedures at UIC; Communication, coordination, and cooperation; and A forum for participating UIC units to voice concerns, offer recommendations, and make decisions.
For the purposes of all phases of Clery Act/HEOA compliance, governance can take two forms: UIC (Organizational) and Operational. Each of these forms is scalable under each of the phases. UIC (Organizational) governance is defined as the senior-level executive group who will provide UIC-wide leadership, policy and strategic direction. The group will be comprised of Vice Chancellors and other senior leaders designated to serve on the Clery Compliance Executive Committee (CCEC).
Operational governance is defined as the tactical level advisory/management committee, which imposes control on behalf of the executive committee. The Clery Compliance Advisory Committee (CCAC) will provide the management and oversight to ensure compliance in the areas of reporting, implementing policies and procedures, updating the annual reporting list, and providing educational programs. It will be comprised of stakeholders at a management level from various departments (administrative and academic) that will provide input into comprehensive annual security and safety reporting for UIC.
Clery Compliance Executive Committee
The Clery Compliance Executive Committee (CCEC) serves as the base structure for Clery Act/HEOA compliance and decision-making at UIC and its regional health science campuses in Peoria, Rockford, the Quad Cities, Springfield, and Urbana-Champaign. It provides the necessary strategic oversight and assurance to oversee efforts of UIC components to adhere to regulations and requirements set forth in the Clery Act. The CCEC will also facilitate coordination in expanding communication of requirements, gathering and reporting information, and supporting training to mitigate compliance risks.
- Serve as a base structure for Clery Act/HEOA compliance and decision-making
- Provide strategic oversight and assurance, and ensure that policies are enforced
- Ensure alignment with campus mission and goals
- Identify resources to support Clery Act requirements
- Impose deadlines and milestones for major objectives/initiatives/tasks
- Approve scope changes, and sign off on the Annual Security and Fire Safety Report (ASFSR)
- Review and approve recommendations submitted by the Clery Compliance Advisory Committee
Meetings:The CCEC meets no less than two (2) times annually, held at the start of each semester (Fall & Spring) or as needed.
Reporting: The CCEC will report to the Chancellor at least annually. The annual report shall include key performance indicators, a progress report on annual Clery Act/HEOA compliance goals and such other matters as the CCEC deems appropriate.
Clery Compliance Advisory Committee
- Contribute to the ASFSR so that all crime statistics, policies, and content are consistent with Federal requirements
- Review and edit the ASFSR
- Implement policies and procedures in respective areas as they relate to VAWA Section 304 and Clery
- Participate in internal and external Clery audits
- Establish and review the evidenced-based framework for Clery educational programs (i.e. for Campus Security Authorities – CSAs)
- Create a rubric to evaluate Clery prevention education and interventions
- Track VAWA Section 304 and Clery related training and provide summaries for the ASFSR
- Manage and administer changes to the security reporting website
- When requested by the CCEC, provide additional information to support Advisory Committee recommendations
- Implement Advisory Committee recommendations approved by the CCEC
- Take other actions as directed by the CCEC
Meetings: The CCAC meets bi-monthly or no less than six (6) times annually (Jan, Mar, May, Jul, Sept, and Nov). Additional meetings may be required and will be scheduled at the direction of the Clery Compliance Manager/Director.
Reporting: The CCAC will report and make recommendations to the Clery Compliance Executive Committee at least bi-annually.